Privacy Notice

We are committed to protecting your personal data and handling it responsibly and transparently. This Privacy Notice explains how we collect, use, and store personal data across various types of activities and individuals who interact with us.

What Personal Data We Collect, Why and How It Is Handled

We collect and process personal data for the following types of activities and individuals:

a) General Enquiries and Communication
- Data Collected: Name, email address, and other contact details
- Purpose: General communication
- Collected via: Inbound communication, public sources
- Used for: Responding to enquiries, maintaining contact
- Data Processors: Our IT MSP (Silver Cloud Technologies as of the writing of this notice)
- Retention: As long as necessary to fulfil the purposes they collected it for, as required to satisfy any legal, accounting or reporting obligations, or as necessary to resolve disputes

b) Visitors to Our Office
- Data Collected: CCTV footage
- Purpose: Security, health and safety
- Collected via: CCTV systems
- Used for: Monitoring and investigating incidents
- Data Processors: Unifi (managed by Silver Cloud Technologies as of the writing of this notice)
- Retention: 6 weeks per Unifi plan/policy

c) Website Visitors
- Data Collected: Cookies, IP addresses, analytics data
- Purpose: To improve our website and marketing
- Collected via: Google Analytics
- Used for: Analysing usage to improve services
- Data Processors: Website manager (managed by Easiserv as of the writing of this notice), Google Analytics
- Retention: See Cookie Policy

d) Contractors, Suppliers, and Vendors
- Data Collected: Name, email address, and other contact details
- Purpose: Contract fulfilment, communication, accounting
- Collected via: Email, forms, onboarding documents
- Used for: General communication, finance and accounting activity, internal documentation and reporting
- Data Processors: IT MSP, Accountancies, Administrators, Accountancy, Finance and Other Software Providers
- Retention: As long as necessary to fulfil the purposes they collected it for, as required to satisfy any legal, accounting or reporting obligations, or as necessary to resolve disputes

e) Clients (Investors)
- Data Collected: Name, email address, and other contact details
- Purpose: Contract fulfilment, marketing, legal compliance
- Collected via: Email, forms
- Used for: General communication, marketing activity, finance and accounting activity, internal documentation and reporting
- Data Processors: IT MSP, CRM software, Accountancies, Administrators, Finance and Other Software Providers
- Retention: As long as necessary to fulfil the purposes they collected it for, as required to satisfy any legal, accounting or reporting obligations, or as necessary to resolve disputes

f) Candidates
- Data Collected: Name, contact information, employment history and experience, CV
- Purpose: Contract fulfilment, operations, legal compliance
- Collected via: Email, public sources, via third parties, interviews
- Used for: General communication, evaluation of candidacy
- Data Processors: Silver Cloud Technologies, Recruiters
- Retention: 6 months following termination of search

g) Employees
- Data Collected: Name, contact information, previous and current employment information, compensation, benefits and payroll data
- Purpose: Contract fulfilment, operations, legal compliance
- Collected via: Email, online forms, other
- Used for: General communication, business operations and administration
- Data Processors: Silver Cloud Technologies, HR and related software providers, Accountancies, Payroll Providers
- Retention: As long as necessary to fulfil the purposes that it was collected for

Your Rights

You have the right to:
- Access your personal data
- Correct or update inaccurate data
- Request erasure where applicable
- Object to or restrict processing
- Withdraw consent (if processing is based on consent)

For further information, visit For the public | ICO.
To exercise any of these rights, please contact us using the details below.

Contact Us

If you have any questions about this policy or your personal data, please contact:

Boreal IM Ltd
Email: info@borealim.com
Address: 93 Wardour Street, London W1F 0UD, United Kingdom

‍

VERSION CONTROL

Version: V1
Date: March 2025
Changes: Privacy Notice for the public (as distinct from Privacy Policy)